Job Vacancy: Personal Assistant to MD/CEO in Ibadan

Are you an ambitious professional seeking a rewarding role that blends responsibility, career growth, and close interaction with top-level management? An exciting opportunity has opened up for a Personal Assistant to the Managing Director/Chief Executive Officer (MD/CEO) in Ibadan. This role offers you the chance to work directly with the executive leadership of a thriving organization, supporting business operations and ensuring smooth daily activities.

If you are detail-oriented, highly organized, and have the drive to work in a fast-paced executive environment, this job might be the perfect next step in your career.

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About the Role

The Personal Assistant (PA) to the MD/CEO plays a critical role in ensuring that the executive office operates seamlessly. This is not just a secretarial position but a strategic support role where you will manage schedules, coordinate meetings, draft correspondence, and liaise with stakeholders both inside and outside the company.

The position is hybrid/on-site, which means you will be required to work physically from the office in Ibadan on designated days while also enjoying some level of flexibility through remote work when necessary. The hybrid model ensures a balance between productivity, executive support, and employee well-being.

The offered salary for this role is ₦80,000 monthly, making it a competitive opportunity for young professionals eager to gain valuable experience in a dynamic corporate setting.

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Key Responsibilities

As a Personal Assistant to the MD/CEO, your day-to-day duties will be diverse and engaging. They will require attention to detail, excellent communication skills, and a high level of professionalism. Some of your core responsibilities include:

1. Schedule and Calendar Management

   • Organize and maintain the MD/CEO’s daily schedule, including meetings, appointments, and events.

   • Ensure the executive is always aware of upcoming commitments and deadlines.

   • Actively prioritize tasks to balance strategic engagements with personal obligations.

2. Correspondence and Documentation

   • Draft, review, and manage correspondence such as emails, memos, letters, and official documents.

   • Prepare well-structured reports, presentations, and briefing notes for management use.

   • Ensure accuracy and timeliness in all communication materials.

3. Confidential Information Handling

   • Maintain strict confidentiality and discretion in managing sensitive business and personal information.

   • Safeguard executive records and files while ensuring compliance with professional standards.

4. Travel and Logistics Coordination

   • Plan and organize travel arrangements, including booking flights, hotel accommodations, and transport.

   • Prepare detailed itineraries and ensure smooth execution of travel logistics for local and international trips.

5. Stakeholder Liaison

   • Act as the first point of contact between the MD/CEO and external/internal stakeholders.

   • Represent the executive office in a professional and courteous manner during interactions.

   • Foster strong working relationships to support the organization’s goals.

6. Project and Task Management

   • Support project management by monitoring ongoing tasks and ensuring deadlines are met.

   • Provide updates on the progress of critical assignments and follow up with responsible teams.

7. Administrative and Personal Support

   • Provide overall administrative support to enhance the MD/CEO’s efficiency.

   • Assist with personal tasks and requests that may be entrusted to you, ensuring discretion and professionalism at all times.

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Requirements

To be considered for this opportunity, candidates are expected to meet the following requirements:

• Educational Background: A Bachelor’s Degree or Higher National Diploma (HND) in Business Administration, Secretarial Studies, or any related discipline.

• NYSC Completion: Applicants must have completed their National Youth Service Corps (NYSC) program.

• Work Experience: Between 1–2 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.

• Skills:

  • Strong organizational and time management abilities.

  • Excellent multitasking skills with the capacity to manage competing priorities effectively.

  • Strong written and verbal communication skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with digital collaboration tools.

• Personal Qualities:

  • High level of integrity, confidentiality, and professionalism.

  • Ability to stay calm under pressure and work effectively in high-stakes situations.

  • Excellent interpersonal skills to interact confidently with top-level stakeholders.

• Religious Requirement: The role is specifically open to Christian candidates only.

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Why You Should Apply

Becoming a Personal Assistant to the MD/CEO provides you with a unique vantage point into executive management and business leadership. Some benefits of this role include:

1. Career Growth

   • Working directly with the CEO exposes you to strategic decision-making processes, helping you develop executive-level insights.

   • This role is a stepping stone to future leadership or senior administrative positions.

2. Skill Development

   • You will gain hands-on experience in project management, communication, and corporate administration.

   • The hybrid model also allows you to sharpen your adaptability in both remote and in-office environments.

3. Networking Opportunities

   • By liaising with internal and external stakeholders, you will expand your professional network significantly.

4. Competitive Compensation

   • With a monthly salary of ₦80,000, this role offers a competitive entry point into executive-level support.

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Work Environment

The company fosters a professional yet supportive work culture. As part of the executive office, you will be exposed to a dynamic environment where no two days are the same. The hybrid system also promotes a healthy work-life balance while ensuring the MD/CEO’s office runs smoothly.

You will work closely with other departments, giving you broader exposure to how different aspects of the organization function. This experience is invaluable for professionals looking to build solid administrative and managerial careers.

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Application Process

Interested and qualified candidates are encouraged to apply by submitting their Curriculum Vitae (CV) to the official recruitment email:

[email protected]

When submitting your application, ensure you use the Job Title: Personal Assistant to MD/CEO as the subject of your email. This will help the hiring team identify and process your application quickly.

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Tips for a Successful Application

If you are serious about securing this position, here are a few tips to strengthen your application:

1. Tailor Your CV

   • Highlight relevant skills such as organizational abilities, communication, and administrative experience.

   • Showcase any previous roles where you worked closely with senior executives or handled confidential tasks.

2. Write a Professional Cover Letter

   • Accompany your CV with a personalized cover letter that emphasizes your interest in the role and the value you bring.

   • Explain how your background makes you suitable for supporting the MD/CEO.

3. Demonstrate Professionalism

   • Ensure your email application is error-free and formal.

   • Avoid using casual language or leaving the subject line blank.

4. Prepare for the Interview

   • Research common Personal Assistant interview questions, especially those involving time management and problem-solving.

   • Be ready to discuss how you handle confidential information and high-pressure situations.

To apply, send your CV to: [email protected] with the subject line Personal Assistant to MD/CEO